Privacy Policy for the Registration form
1. Our Policy
1.1. The CHADEMA Diaspora (“we“, “us“, “our“) is
committed to protecting and respecting your privacy.
1.2. This Policy sets out the
basis on which any personal data we collect from you, or that you provide to
us, will be processed by us in relation to your registration and the attendance
at the Meet Chairman Frreman Mbowe in London Meeting (the “Event”) to be held
on 24th June 2023 from 2 p.m. to 7 p.m. GMT London time, and for sending you notifications in relation
to the Event. Please read the following carefully to understand our views and
practices regarding your personal data and how we will treat it.
1.3. For the purpose of the
General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR“), the data
controller is the CHADEMA DIASPORA.
2. Information we may
collect from you
2.1. We may
collect and process the following data about you:
2.1.1. Information that you
provide by filling in the registration form on our website www.cdmdiaspora.online (the
“Website“). This includes information provided
at the time of registering to attend the Event and any additional information
that we may request and you provide to us. We may also ask you for information
when you report a problem with our Website.
2.1.2. If
you contact us, we may keep a record of that correspondence.
2.1.3.
During the Event, we will take photos and we may publish them on our Website.
We will also ask for your separate consent for publishing pictures of you taken
during the Event on our Website by requesting you to tick a separate tick box
at the bottom of the registration form.
2.1.4.
Details of your visits to our Website including, but not limited to, traffic
data, location data, weblogs and other communication data, and the resources
that you access.
3. Purpose of and legal
basis for processing your personal data
3.1 The
purpose of processing your personal data stated in the Event registration
formis managing your registration and attendance at the Event, includingsending
your notifications about the Event. This processing of your personal data is
necessary for the conclusion and performance of a contract in view of your
registration and attendance at the Event. If you would like to attend the
Event, you need to fill in the registration form with the requested personal
data. All fields marked with a star (*) are mandatory.
3.2 If you
consented, we may also process your name, surname, company name and email
address for the purpose of informing you about our offers and news by way of
sending you communications by email, text messages and/or by post. The legal
basis for processing your personal data for this purpose is your consent.
3.3 We will
take photos during the Event for the purposes of its journalistic coverage and
publicity of the Event. The legal basis for taking photos during the Event is
our legitimate interest to cover and publicise the Event. We will publish
photos of you on our Website only if you have given your consent for
publication of photos of you made during the Event.
3.4 We will
only process your personal data to the extent necessary to enable us to comply
with the above purpose. When processing your personal data, we do not make
automated decision-making (without human intervention).
4. Disclosure of your
information
4.1 We do
not intend to disclose your personal data to third parties except in the case
described in Article 4.2.
4.2 We may
disclose your personal data to third parties if we are under a duty to disclose
or share your personal data in order to comply with any legal obligation.
5. Period for which the
personal data are stored
5.1 We
comply with the principle that the period for which the personal data are
stored is limited to a strict minimum and not kept longer than necessary for
achieving the above purpose.
5.2 Your
personal data will be stored according to the following time limits:
5.2.1 the
personal data from the registration form and any additional information we may
requestwill be stored for one month after the Event;
5.2.2 if you
consent to processing of your personal data for marketing purposes, your
contact data set out in Point 3.2 above will be stored until the earlier of (i)
5 years or (ii) the withdrawal of your consent for this processing purpose.
5.2.3 if any
photos have been taken of you during the Event, those will be stored for 12
months; if you have consented for publishing such photos and those are
published on our Website, the same will be stored until the withdrawal of your
consent for the relevant processing.
6. IP addresses and
cookies
6.1 We may
collect information about your computer, including where available your IP
address, operating system and browser type, for system administration. This is
statistical data about our users’ browsing actions and patterns, and does not
identify any individual.
6.2 For the
same reason, we may obtain information about your general internet usage by
using a cookie file which is stored on the hard drive of your computer. Cookies
contain information that is transferred to your computer’s hard drive. They
help us to improve our Website and to deliver a better and more personalised
service. They enable us:
6.2.1 To
estimate our audience size and usage pattern.
6.2.2 To
store information about your preferences, and so allow us to customise our
Website according to your individual interests.
6.2.3 To
speed up your searches.
6.2.4 To
recognise you when you return to our Website.
6.3 You may
refuse to accept cookies by activating the setting on your browser, which
allows you to refuse the setting of cookies. However, if you select this
setting, you may not be able to access certain parts of our Website. Unless you
have adjusted your browser setting so that it will refuse cookies, our system
will issue cookies when you log on to our Website.
7. Your rights
You have the
following rights in accordance with the GDPR:
7.1 Access
to personal data
7.1.1 You
have the right to obtain confirmation from us as to whether or not your
personal data are being processed and if so, to access the data and the
following information:
(a) the
purposes of the processing;
(b) the
categories of personal data concerned;
(c) the
recipients or categories of recipients of the personal data, if any;
(d) where
possible, the envisaged period for which the personal data will be stored, or,
if not possible, the criteria used to determine that period;
(e) the
existence of the right to request from us rectification or erasure of personal
data or restriction of processing your personal data or to object to such
processing;
(f) the
right to file a complaint with the European Commission for Protection of
Personal Data.
In
exercising your right to access your personal data, we will provide you with a
copy of the personal data undergoing processing. The right to obtain a copy of
your personal data, however, shall not adversely affect the rights and freedoms
of others.
7.2 Right to
rectification
7.2.1 You
have the right to obtain from us the rectification of inaccurate personal data
concerning you and to have incomplete personal data completed.
7.3 Right to
erasure (‘right to be forgotten’)
7.3.1 You
have the right to obtain from us the erasure of your personal data and we have
the obligation to erase your personal data without undue delay where one of the
following grounds applies:
(a) the
personal data are no longer necessary in relation to the purposes for which
they were collected;
(b) you
withdraw your consent on which the processing is based according to the
provisions in this Policy.
7.3.2 There
could be cases, in which your right to erasure could not be exercised and the
processing will be necessary:
(a) for
exercising the right of freedom of expression and information;
(b) for
compliance with a legal obligation, which requires processing by European Union
law to which we are subject, or for the performance of a task carried out in
the public interest, or in the exercise of official authority vested in us;
(c) for the
establishment, exercise or defence of legal claims.
7.4Right to
restriction of processing
7.4.1 You
have the right to obtain from us restriction of processing where one of the
following applies:
(a) you
contest the accuracy of your personal data for a period enabling us to verify
the accuracy of your personal data;
(b) the
processing is unlawful and you oppose the erasure of your personal data and
request the restriction of their use instead;
(c) we no
longer need your personal data for the purposes of the processing, but you
require them for the establishment, exercise or defence of legal claims;
(d) you have
objected to processing pending the verification whether our legitimate grounds
override yours.
7.5 Right to
data portability
7.5.1 You
have the right to receive your personal data, which you have provided to us, in
a structured, commonly used and machine-readable format and you have the right
to transmit those data to another controller without our hindrance insofar the
processing is carried out by automated means and is based on your consent.
7.6 Right to
object
7.6.1 You
have the right to object, on grounds relating to your particular situation, at
any time to processing of your personal data. We will no longer process the
personal data unless we demonstrate compelling legitimate grounds for the
processing which override your interests, rights and freedoms or for the
establishment, exercise or defence of legal claims.
7.7 Right to
lodge a complaint with a supervisory authority
7.7.1 You
have the right to lodge a complaint with the European Commission for Protection
of Personal Data if you consider that we have infringed the GDPR in processing
of your personal data.
We will act
on your requests in relation to your abovementioned rights free of charge. If
your requests are manifestly unfounded or excessive, in particular because of
their repetitive character, then we may either charge a reasonable fee taking
into account the administrative costs of providing the information or
communication or taking the action requested, or refuse to act on the request.
8. Exercise of your
rights
8.1 In order
to exercise your rights in relation to the processing of your personal data,
please contact us in one of the methods described in Article 10. We will
provide information on action taken based on your requests, in relation to your
rights described in Article 7, within one month of the receipt of the request.
That period may be extended by two further months where necessary, taking into
account the complexity and number of the requests. In this case, you will be
informed of any such extension within one month of receipt of your request,
together with the reasons for the delay.
9. Protection of your
personal data
9.1 We will
take all steps reasonably necessary to ensure that your personal data are
treated securely and in accordance with the GDPR.
9.2
Nevertheless, the transmission of information via the internet is not
completely secure. Although we will do our best to protect your personal data,
we cannot guarantee the security of your data transmitted to our Website. Any
transmission is at your own risk.
10. Contact
10.1 Questions, comments and
requests regarding this Privacy Policy are welcomed and should be addressed
to info@cdmdiaspora.online.
11. Changes to our
Privacy Policy
11.1 Any
changes we may make to our Privacy Policy in the future will be posted on our
Website and, where appropriate, notified to you by e-mail.